Plutos Payment UK

FinTech Global Paymentt

Pluto is a leading modern spend and expense management platform designed for businesses of all sizes

They provide smart corporate cards, integrated expense reporting, and powerful controls, empowering finance teams to manage company spending in real-time. Pluto’s core promise is to replace tedious, manual processes with automated, transparent financial management tools

Boosts finance staff productivity

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The Challenge

Complexity
Hindering Scale

While Pluto offered a powerful suite of features, the platform's user interface (UI) and user experience (UX) struggled to keep pace with the rapid addition of new functionalities. The complexity resulted in friction for the end-users (Finance Managers and Employees), leading to:

Compliance Gaps: The process for employees to submit receipts and for managers to approve transactions was fragmented, leading to a high backlog of non-compliant expenses and significant time lost at month-end closing

Administrative Overload: Finance teams faced cognitive overload due to poorly prioritized data on the dashboard, making it difficult to instantly identify out-of-policy spending or urgent tasks requiring attention

Steep Learning Curve: New users struggled to find key features like setting card limits or freezing corporate cards, delaying platform adoption and ROI for new clients

The Objective: Redesign the core platform experience to make financial compliance and expense management intuitive, fast, and scalable, minimizing the administrative burden on finance teams

The Solution

Strategic UI/UX
Overhaul

Our design strategy focused on ruthlessly simplifying complex
financial workflows, prioritizing clarity, speed, and compliance

Reimagined Information Architecture

We restructured the main navigation around core user actions (e.g., Approve, Reconcile, Budget), rather than abstract platform features.

The primary dashboard was transformed into an Action-Oriented Hub, displaying large, clear cards that show immediate priorities (e.g., "5 Pending Approvals," "15 Missing Receipts"), allowing finance managers to initiate tasks instantly

Data Visualization for Control

Introduced clear, consistent color-coding and modern data visualization techniques to highlight anomalies instantly. For example, spending that exceeds policy limits is immediately flagged in red, while spending that tracks within budget is green

This allowed finance professionals to scan for exceptions rather than manually auditing every transaction, turning data from overwhelming statistics into actionable insights

Intuitive Receipt & Expense Flow

Implemented a seamless multi-channel receipt upload (via mobile app, email, and instant messaging) and integrated the matching status directly into the transaction log

Designed a visual compliance meter on every expense report screen, providing instant feedback to both employees and approvers on the completeness and policy adherence of the submission

The Impact

Measurable Design Outcomes

The UI/UX redesign led to measurable improvements in efficiency, compliance, and user satisfaction,
solidifying Pluto's reputation as a user-friendly B2B FinTech platform

20%
Faster

New User Onboarding Time

Accelerates the time-to-value for Pluto’s new clients, improving client satisfaction and reducing the need for extensive support resources

95%
Success Rate

Critical Task Completion Rate

Proves the simplicity and effectiveness of the new interface, validating the workflow optimization for setting limits and approving expenses

25%
Reduction

Manual Reconciliation Time

Frees up critical finance staff time, allowing them to focus on strategic analysis rather than data entry and chasing receipts

Typography

Primary

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Secondary

Lorem Ipsum is simply dummy text of the printing and typesetting industry

Inter Tight

Regular

Medium

Semibold

Bold

Poppins

Regular

Medium

Semibold

Bold

Color Palette

Partner Perspectives Following
10 Years of Proven Success
REVIEWS

Client Testimonial

Talked-About Brands
REVIEWS

The visual simplicity of the new Pluto platform is deceivingly powerful. It took the friction out of a fundamentally complex process. The design isn’t just cleaner—it actively saves us hours of work every week, which is the definition of a great financial tool

James Mitchell CEO, Pluto Payment

our creations, turn bold strategies
into measurable brand success

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Plutos Payment UK

Complexity
Hindering Scale